DatumFuse
The Document-to-Spreadsheet Toolkit for Bookkeepers
Bookkeeping runs on documents — invoices to enter, receipts to log, statements to reconcile. DatumFuse turns each of them into a clean, editable spreadsheet in seconds, so month-end is spent closing the books instead of retyping them.
Every client folder tells the same story: a stack of PDFs that has to become rows in a spreadsheet before you can do anything useful with it. These three tools read the document and hand you the structured data — vendor, date, amount, tax, line items — ready to reconcile or import into QuickBooks, Xero, or your working sheet.
The toolkit is built around the documents that eat the most time: supplier invoices, expense receipts, and bank statements. Each tool is tuned for that document’s fields, and every result exports to Excel, CSV, or Google Sheets — the formats your books already live in. A stack of receipts becomes one spreadsheet, one row per receipt.
It is pay-as-you-go, so there is no subscription to justify to a client — you pay only for the documents you actually convert, and new accounts start with free credits. Files are processed securely inside AWS, auto-deleted on a short retention schedule, and never sold or used to train AI, which matters when the records belong to someone else.
How it works
- 1
Pick the document tool
Invoice, receipt, or bank statement — each one is tuned for that document type.
- 2
Upload or paste the file
Drop in a PDF or photo (or paste text). The AI reads it and pulls out the fields.
- 3
Review the table
One clean row per document, fully editable before you export.
- 4
Export to your books
Download Excel or CSV, or push to Google Sheets — ready to reconcile or import.
Use cases
Month-end close
Batch-convert a month of invoices and receipts into a single spreadsheet for entry.
Bank reconciliation
Turn PDF statements into transaction tables to match against the ledger.
Client expense reports
Log a pile of receipts into a clean, categorized sheet for reimbursement or filing.
Virtual assistants & firms
Handle document data entry across multiple clients without the manual grind.
Frequently asked questions
- Which documents does the toolkit handle?
- Invoices, receipts, and bank statements each have a dedicated tool tuned for their fields. There is also a general PDF-table extractor for anything else with a table.
- Do I need a subscription?
- No. It is pay-as-you-go — you pay only for the documents you convert, and new accounts start with free credits. There is no monthly commitment to justify to a client.
- Is client financial data secure?
- Yes. Files are processed inside our AWS environment, auto-deleted on a short retention schedule, and never sold or used to train AI. We do not keep your documents.
- What can I export to?
- Every tool exports to Excel, CSV, or Google Sheets — ready to import into QuickBooks, Xero, or your working spreadsheet.
- Can I process many documents at once?
- Yes. Each document becomes its own row in one consolidated spreadsheet, so a stack of invoices or receipts turns into a single file.